Collaborate Easier with Sheridan Cloud

Publishing a magazine is the ultimate collaborative project. However, for many midsize and specialty publishers, managing that project is a constant battle. In most organizations, there is little to no centrally managed storage of electronic files and documents. Publications rely on a truly distributed work flow among partners, collaborators, freelancers, contractors, and vendors through a cacophony of email and myriad attachments.

Wouldn’t it be amazing to have a system that creates a place for everything — and helps you keep it that way? Sheridan offers a simple solution: Sheridan Cloud.

Searching for a solution

Publishers ultimately want to publish magazines. In reality, publishers and staff spend a lot of time and energy passing and coordinating files, dealing with revisions, and managing communications.

Many organizations try to make do with home-grown workflows for handling advertising, editorial, and design production. Employees independently choose personal file storage services to facilitate their own specific needs, but that means the organization has no centralized control or administration of those processes.

When organizations look for collaboration solutions, they tell us they are often frustrated. On-site hosted solutions and business-class cloud solutions require major monetary investments and administrative expertise.

Sheridan Cloud provides magazine publishers with a cloud-based resource with unlimited storage capacity to centralize, store, and manage electronic content. This simple solution provides one location for all your files — but delivers so much more.

What you get is the ultimate tool for collaboration: files that are accessible through Web browsers and mobile devices; file sharing control for vendors, partners, and customers; and workflow tools including local file synchronization, cloud-based file editing, commenting, tasks, and even file tagging.

Real work, real time, real collaboration

Sheridan Cloud isn’t just a storage bin. The solution allows you to give direct access to people who need your files by simply sharing a URL. Files can be quickly previewed in the cloud or locally downloaded. In addition, files can be opened from the cloud and edited using your local applications then saved directly back to the cloud — no local file copy needed. Files can also be automatically synched between your local computer and the cloud. As users save changes to local files, they are automatically updated in the cloud — a feature that is especially useful for large file formats. At the same time, the system automatically saves previous versions of documents.

The solution even includes a file format that enables multi-party, real-time editing. And collaborators can leave comments that can be associated with a document, but not part of the document itself. Collaborators can also assign tasks with due dates.

Track and manage

All this activity doesn’t happen randomly. You have direct, granular control of your process. Your administrators can set user permissions to grant exactly the level of access required to effectively allow collaboration while protecting sensitive information. You can link multiple email addresses to the same user account, and you can set dates to expire or delete files or folders.

Tags let you organize and find documents easily, and mobile apps let you access your documents anywhere. (iOS and Android platforms are supported.) Whether you’re in the office or on the road, you can set custom email notifications that keep you informed of file uploads, views, edits, or removals.

You can further extend the usefulness of your documents by integrating Sheridan Cloud with other cloud-based tools including annotation, project management, and CRM applications.

What’s not to love?

Sheridan Cloud is the collaboration solution you’ve been looking for. Just imagine what you’ll gain:

• Reduce your inbox attachments and the associated tasks of managing them.
• Establish one location for files and documents available to everyone, regardless of location or device.
• Mitigate the risk of lost files due to hardware failures.
• Eliminate delays in workflows caused by document hand-off activities.
• Enable real-time project status intelligence.

It’s time to free your business from the tasks that waste precious time, drain limited energy, and divert your organization’s focus away from your primary mission. Give Sheridan Cloud a closer look!

[cta]Ninety-seven publishers are already using Sheridan Cloud, and the response is overwhelmingly positive! Learn more about this solution; contact your Sheridan representative, Susan Parente at susan.parente@sheridan.com, to learn how Sheridan can help streamline and simplify your publishing processes.[/cta]